How to Manage Invoice Price Instalments in Odoo

Handling customer payments can sometimes be tricky, particularly when you're handling big invoices or long-term works. Most companies prefer to give their customers the freedom to pay in installments rather than one single payment. This approach not only helps customers manage their cash flow but also ensures that your company receives steady and timely payments.

The Odoo Invoice Payment Instalment feature provides a complete solution for this need. It helps you divide an invoice into multiple payments, set due dates, and track each installment with ease. Let's explore how this feature works, what benefits it brings, and how you can use it effectively in your Odoo system.

Why Invoice Payment Instalments Matter

Before diving into the details, it's essential to understand why installment payments are so helpful. Businesses in many industries, such as construction, manufacturing, education, and professional services, often have clients who prefer paying in parts.

Instead of managing separate invoices manually, the Odoo Invoice Payment Instalment app allows you to create a single invoice and automatically split it into multiple payments. Each payment can have its own due date, amount, and status, while staying connected to the original invoice.

This makes the entire process transparent and easy to manage for both you and your customers.

Key Features of Invoice Payment Instalment in Odoo

The Invoice Payment Instalment app comes with several features designed to simplify your work and improve your payment tracking. Here are the main features explained in simple terms:

1. Specify the Number of Instalments and Down Payment on the Invoice

If you generate an invoice in Odoo, you can choose how many instalments you wish to split the total into. You can also set a down payment, which is the first amount the customer must pay before installments kick in.

For example, if your total invoice amount is $10,000, you can set a down payment of $2,000 and divide the remaining $8,000 into four installments of $2,000 each.

This gives you flexibility in payment planning and helps your customers manage their budgets better. It also reduces the chance of delayed or missed payments.

2. Generate Multiple Instalments from the Invoice

Once you've registered the instalment details in the Invoice, Odoo creates several instalment records for you automatically based on your configuration.

Each instalment will have:

• Installment amount
• Due date
• Status of payment (paid or unpaid)
• Reference to the parent Invoice

You do not have to do this manually for each payment by creating different invoices and journal entries. The system does it all for you, which saves time and minimizes manual effort.

3. Instalments Will Link with the Invoice

Each generated instalment is still directly connected to its underlying Invoice.

This connection is a gold mine for tracking. You can just open the Invoice and view all associated instalment information in one location, without having to switch between screens or reports.

When a payment is made, it is reflected on both the instalment and the Invoice, keeping your records clean and synchronized.

4. Separate Menu Provided for Instalments

The app provides a dedicated menu under the Invoicing or Accounting module, where you can view and manage all your instalments.

From this menu, you can:

• See all instalment records in one list
• Filter by customer, status, due date, or Invoice
• Quickly identify which instalments are pending or overdue
• Open an instalment record to view full details

This centralized view helps accountants and finance teams stay on top of all ongoing instalment payments without missing any due dates.

5. Make Payment of Instalment from Invoice Screen

One of the best features of this app is the ability to make payments directly from the invoice screen.

You don't need to go to a different module or create a separate payment entry. Just open the Invoice, select the instalment you want to pay, and record the payment right there.

Odoo automatically updates the payment status for that instalment and reflects the change in the overall invoice balance. This makes payment collection smoother and faster.

6. View Payment of Instalment from Invoice Screen

Similarly, you can view all the payments made for each instalment directly from the Invoice.

If a customer has paid one or more instalments, you'll see the payment details (such as payment date, reference number, and amount) under the related section.

This saves time and improves transparency, especially when multiple instalments are involved. You can always check which instalments are completed and which are still pending, all from a single view.

7. Print Instalment Details of an Invoice as PDF

For reporting or sharing purposes, you can print the instalment details as a PDF.

This PDF report includes:

• Invoice reference and customer details
• List of all instalments with amounts and due dates
• Payment status of each instalment
• Total paid and remaining balance

You can email this PDF as a payment plan letter to clients or use it for internal purpose. It provides both parties with a clear and precise outline of the instalment schedule.

How to Use Invoice Payment Instalment in Odoo – Step by Step

Here's a simple guide to help you get started with the Invoice Payment Instalment feature:

1. Create a Customer Invoice – Go to your Accounting or Invoicing module and create a new customer invoice as usual.
2. Set Instalment Details – Specify the number of instalments and the down payment amount.
3. Confirm the Invoice – Once confirmed, Odoo automatically creates instalment records linked to the Invoice.
4. View Instalments – You can find all instalments in the dedicated menu or directly under the Invoice.
5. Record Payments – As customers pay their instalments, record payments directly from the invoice screen.
6. Print PDF Report – Generate and download the Instalment Details PDF if needed for sharing or record-keeping.

Benefits of Using Invoice Payment Instalments in Odoo

• Better Cash Flow Management: Receive payments in stages instead of waiting for one big payment.
• Improved Customer Flexibility: Allow customers to pay over time, making it easier for them to do business with you.
• Fewer Missed Payments: Instalment tracking helps you stay aware of upcoming and overdue payments.
• Time-Saving Automation: Odoo generates instalment records and updates payment statuses automatically.
• Professional Reporting: Easily print and share payment schedules as PDFs for better communication and transparency.

Final Thoughts

The Invoice Payment Instalment Odoo app by DevIntellecs, available on the Odoo App Store, helps businesses manage customer payments easily. It lets you split invoices into multiple installments, set down payments, and print detailed reports. This app improves flexibility, saves time, and reduces manual errors. Whether for small or large businesses, it simplifies billing and collections while giving customers the ease of paying in parts.